Enrollment Information

PROCESS

PRE-ENROLLMENT

1. Employee Synchronization

   1. HRO sends list of resigned/terminated employees to MIS

   2. MIS deactivates myUIC, Microsoft365, and Google Workspace accounts of the listed employees

2. Closing of Previous Semester

   1. Registrar closes grades entry

   2. MIS archives all Google Classrooms

3. Deans fill out the Course Offering sheet and inform the Registrar's Office

4. Registrar PICs encode all course offerings in myUIC

5. Finance Office Finalizes the Assessments. Deans should coordinate with Finance if there are other fees to be included.

6. Registrar's Office informs MIS the start date and end date of enrollment

7. MIS enables the enrollment portal https://enrollment.uic.edu.ph for new students and transferees, and myUIC for continuing students.

8. MIS generates Google Classrooms from the Course Offering sheet

9. MIS synchronizes all teachers to be members of the classroom_teachers group

10. Scholarship Office Finalizes list of Scholars for bypass https://docs.google.com/spreadsheets/d/1oo5FCgjtMDpKWPrdCrrcWWjPW_qqojW7f9QYxpHddhI/edit#gid=1106915659

ENROLLMENT PROPER

1. Students enroll using the corresponding platform: https://enrollment.uic.edu.ph for new students and transferees; myUIC for continuing students

2. Admission, Evaluation: 

   1. Admission and Marketing Office approves/disapproves new student applicants based on Institutional Admission Policy and College Admission Policy: myUIC➜Enrollment➜Incoming Student Applications

   2. Deans/Academic Coordinators/Teachers evaluate 

      1. transferees : myUIC➜Enrollment➜Incoming Student Applications

      2. continuing students: myUIC➜Enrollment➜Online Enrolment Data (Continuing)

3. Payment: Students can pay through different channels

   1. Onsite - Cashier

   2. Online: (Metrobank, Cebuana Lhuillier, etc.)

      1. Student pays through channel

      2. Student uploads receipt to https://payment.uic.edu.ph

      3. Cashier's Office receives bulk reports from channels and encodes the payments to the system.

      4. Student waits for confirmation of payment (usually 3 days after uploading the receipt)

4. Loading of Courses

   1. Registrar PICs load courses (note: PICs cannot load the courses if the payments are not yet made or encoded by the Cashier's Office)

   2. The system will automatically send an email to the student

5. Generation of student accounts: myUIC, Google Workspace, Microsoft 365

   1. MIS create accounts for the students and encodes in myUIC

   2. myUIC automatically sends the credentials to the students

POST ENROLLMENT

1. Students who wish to add or drop courses should fill up the Adding/Dropping Form of the Registrar's Office https://docs.google.com/forms/d/e/1FAIpQLScACCn3KJmZf69jmznm38nQrNJaD-F86ry0U4qTzgqRp-_esQ/viewform. 

2. The responses can be seen at https://docs.google.com/spreadsheets/d/1HH08_GxTQCAGBjCOqOQX0WZVSuqtA_5Z6JD2T8m_8ls/edit#gid=111852552.